Commissioners’ Proceedings
The Board of County Commissioners of Coal County met for a regular meeting on Monday, December 17th, 2018 at 9:00 a.m. in the conference room of the County Commissioners Building.
Brock Jones called the meeting to order at 9:05 a.m.
Roll was called by Jones. Those present were: Brock Jones, Chairman, Michael Hensley, Vice-chairman, Nick Lee, Member, and Eugina Loudermilk, County Clerk.
Mary Eddings gave the invocation.
Guests present were: Berney Blue, Buddy Cottrell, LaDonna Flowers, Nick Hinkle, Philip Magby, Casey Russell and Tony Airington
Hensley made a motion to approve the minutes from the previous meeting. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve the allocation of alcohol beverage tax to cities for November in the amount of $6072.34. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve the monthly appropriations. Lee seconded. Hensley, Lee and Jones approved the following: Hensley made a motion to approve a transfer of appropriations in the Sales Tax fund, to appropriate funds for the Hazard Mitigation grant. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve the purchase orders for payment. Lee seconded. Hensley, Lee and Jones approved the following:
Fiscal Year: Payments by Fund Approved 2018-2019 From: 12/12/2018 To: 12/18/2018
Warrant No.Vendor Name AmountPurpose
911 COLLECTIONS
17 SABER TRANSPORTATION SUPPORT INC $210.00 911 SERVICE
B-4 SHERIFF SERVICE FEE
103ATTENTI $192.00 SHERIFF DEPT SERVICE
CBRIF 105
26FITTSTONE INC $150.44 DIST 1 GRAVEL 27DOLESE CO $4,576.37 DIST 1 GRAVEL 28 ACTION CONSTRUCTION & CONCRETE $10,125.00 DIST 3 BRIDGE REPAIR RESTORATION
CD-4
14 SUPERIOR DIVING REPAIR INC $898.00 EMER MNGMT REPAIR
COUNTY SALES TAX
753MCNUTT AUTO REPAIR $150.99 BLANKET 754 MARY HURLEY HOSPITAL $203.50 INMATE MED SERVICE 755 MARY HURLEY HOSPITAL $382.00 INMATE MED SERVICE 756ADA PAPER CO. $105.59 SHERIFF DEPT SUPPLIES 757SONNYS GROCERY $1,425.19 BLANKET 758 SABER TRANSPORTATION SUPPORT INC $280.00 SHERIFF DEPT SERVICE 759 K & M AUTOMOTIVE $351.77 SHERIFF DEPT REPAIRS 760AT&T U-VERSE $55.69 SHERIFF DEPT SERVICE 761C & C HARDWARE $60.36 SHERIFF DEPT SUPPLIES 762 KIAMICHI TECHNOLOGY CENTER $35.00 SHERIFF DEPUTY SERVICE 763JUMP,BRYAN D $478.51 SHERIFF DEPT TRAV REIM 764RATCLIFF, KELSEY $388.11 OSU TRAVEL 765RUSSELL, CASEY $491.05 OSU TRAVEL 766RUSSELL, CASEY $56.07 OSU TRAVEL 767ONSOLVE LLC $2,535.00 SERVICE 768RECORD REGISTER $185.35 PUBLICATION 769TERMINIX PEST CONTROL $106.00 SERVICE 770 AMERICAN ELECTRIC POWER $474.14 SERVICE 771 CENTERPOINT ENERGY ARKLA $78.62 SERVICE 772RECORDREGISTER $520.25 PUBLICATION 773 AMERICAN ELECTRIC POWER $42.31 SERVICE 774C & C HARDWARE $29.95 BIG FIVE REPAIRS 775C & C HARDWARE $23.94 LIBRARY REPAIRS 776 AMERICAN ELECTRIC POWER $254.87 SERVICE 777 AMERICAN ELECTRIC POWER $155.43 SERVICE 778 AMERICAN ELECTRIC POWER $47.67 SERVICE 779ALLIED WASTE $1,023.84 SOLID WASTE SERVICE 780ALLIED WASTE $1,537.86 SOLID WASTE SERVICE 781 STANDARD MACHINE LLC $14.00 SOLID WASTE PARTS 782COALGATE FUELS $71.00 SOLID WASTE OIL
783 MILLER PETROLEUM $3,575.00 CLARITA RFD EQUIPMENT 784 CENTERPOINT ENERGY ARKLA $36.48 TUPELO RFD SERVICE 785AT&T $27.64 BLANKET
COURT CLERK REVOLVING CASH FUND
18 PITNEY BOWES RESERVE ACCOUNT $500.00 COURT CLERK POSTAGE
DRUG COURT CASH FUND
102SPRINGHOUSE WATER $56.99 BLANKET
F-3 COUNTY CLERKS LIEN FEE ACCT
16CODA $100.00 COUNTY CLERK REGISTRATION
GENERAL BUDGET ACCT.
816 TOUCHTONE COMMUNICATIONS $11.52 SHERIFF DEPT SERVICE 817PALACE DRUG $13.90 INMATE MEDICATION 818 MILLER OFFICE EQUIPMENT $7.21 MAINTENANCE CONT 819STAPLES CREDIT PLAN $23.65 SUPPLIES 820C & C HARDWARE $10.00 BLANKET 821ADA PAPER COUS. $168.87 COURTHOUSE SUPPLIES 822 ALERT SECURITY #774 $30.99 SERVICE 823MIDWESTPRINTING CO. $361.10 WARRANTS 824COMMUNITYCARE EAP $73.96 EMPLOYEE BENEFIT 825RECORD REGISTER $24.94 PUBLICATION
HIGHWAY
1301DOLESE CO $205.98 DIST 1 GRAVEL 1302RICKS OIL COMPANY $290.00 DIST 1 TIRES 1303KOUNTRY STORE $737.63 DIST 1 FUEL BLANKET 1304KOUNTRY STORE $426.44 DIST 1 FUEL BLANKET 1305KOUNTRY STORE $755.51 DIST 1 FUEL BLANKET 1306KOUNTRY STORE $885.27 DIST 1 FUEL BLANKET 1307HALLS AUTO SUPPLY $78.93 BLANKET 1308C & C HARDWARE $79.39 BLANKET 1309DUBROSS CO. $2,190.60 DIST 1 TIN HORN 1310 TUPELO TRAVEL STOP, LLC $1,000.01 DIST 1 FUEL BLANKET 1311 TUPELO TRAVEL STOP, LLC $268.51 DIST 1 FUEL 1312 TUPELO TRAVEL STOP, LLC $374.80 DIST 1 FUEL BLANKET 1313 TUPELO TRAVEL STOP, LLC $902.75 DIST 1 FUEL BLANKET 1314 TUPELO TRAVEL STOP, LLC $866.79 DIST 1 FUEL BLANKET 1315 TUPELO TRAVEL STOP, LLC $118.39 DIST 1 FUEL BLANKET 1316 JAMES SUPPLIES & RENTAL CO $237.53 DIST 1 SUPPLIES 1317 SOUTHEASTERN TRUCK & TRAILER $284.17 DIST 1 SUPPLIES PARTS 1318 SABER TRANSPORTATION SUPPORT INC $245.00 DIST 1 SERVICE 1319DUB ROSS CO. $1,080.32 DIST 1 TIN HORN 1320AT&T $76.69 DIST 1 SERVICE 1321AT&T $3.06 DIST 1 SERVICE 1322 CENTERPOINT ENERGY ARKLA $78.62 DIST 1 SERVICE 1323CODA $100.00 DIST 1REGISTRATION 1324 US ALERT SECURITY #774 $30.99 DIST 1 SERVICE 1325JENNINGSSTONE $4,925.30 DIST 2 HAULING 1326FITTSTONE INC $3,907.42 BLANKET 1327COALGATE FUELS $14.00 DIST 2 SUPPLIES 1328 CUMMINS CONSTRUCTION CO INC $3,215.48 DIST 2 ASPHALT 1329C & C HARDWARE $374.97 BLANKET 1330 PARTS CITY AUTO PARTS $51.44 DIST 2 SUPPLIES 1331AT&T U-VERSE $49.75 DIST 2 SERVICE 1332 AMERICAN ELECTRIC POWER $107.66 DIST 2 SERVICE 1333JAMESSUPPLY &RENTAL $49.00 DIST 2 LEASE 1334 COALGATE FUELS $1,604.17 DIST 2 FUEL BLANKET 1335C & C HARDWARE $134.91 DIST 2 TOOLS 1336PARTS CITY AUTO PARTS $51.23 DIST 2 PARTS 1337COALGATE FUELS $59.00 DIST 2 SUPPLIES 1338DUB ROSS CO. $556.20 DIST 2 TIN HORNS 1339RED ROCK PIT $367.33 BLANKET 1340PREMIER TRUCK GROUP $702.80 DIST 2 REPAIRS 1341 SABER TRANSPORTATION SUPPORT INC $70.00 DIST 2 SERVICE 1342FITTSTONE INC $2,712.50 BLANKET 1343BLESSING GRAVEL LLC $1,729.20 BLANKET 1344O REILLY AUTO PARTS $103.07 BLANKET 1345C & C HARDWARE $848.93 BLANKET 1346PARTS CITY AUTO PARTS $168.93 BLANKET 1347 COALGATE FUELS $1,127.83 DIST 3 FUEL BLANKET 1348 ABC OCCUPATIONAL SAFETY $70.80 DIST 3 SERVICE 1349 SABER TRANSPORTATION SUPPORT INC $70.00 DIST 3 SERVICE 1350B&S SUPPLIES $1,065.25 DIST 3 EQUIPMENT 1351DUB ROSS CO. $397.44 DIST 3 TIN HORNS 1352MID STATES MATERIALS $484.25 DIST 3 GRAVEL 1353MID STATES MATERIALS $652.39 DIST 3 GRAVEL 1354JAMESSUPPLY &RENTAL $98.00 DIST 3 LEASE 1355RECORD REGISTER $29.29 PUBLICATION 1356RECORD REGISTER $24.00 PUBLICATION 1357AT&T U-VERSE $71.94 COMMISSIONER SERVICE 1358WELCH STATE BANK $1,668.93 BLANKET 1359ALLY FINANCIAL $1,216.67 BLANKET 1360 YELLOWHOUSE MACHINERY CO $833.86 DIST 1 REPAIRS 1361 YELLOWHOUSE MACHINERY CO $371.72 DIST 1 PARTS 1362ALANS TRUCK & TIRE $3,039.00 DIST 1 REPAIRS 1363ALANS TRUCK & TIRE $373.50 DIST 1 REPAIRS 1364ALANS TRUCK & TIRE $1,400.00 DIST 1 REPAIRS 1365ALANS TRUCK & TIRE $430.00 DIST 1 REPAIRS
MD-1A MD-1C MD-2 HEALTH BUDGET ACCT
86MEDLINE $61.51 HEALTH DEPT SUPPLIES 87AVAYA INC $172.92 BLANKET 88AT&T MOBILITY $88.10 BLANKET 89C & C HARDWARE $76.92 BLANKET
RESALE PROPERTY
80NEOFUNDS BY NEOPOST $2,500.00 TREASPOSTAGE 81 MILLER OFFICE EQUIPMENT $75.72 MAINTENANCE CONT 82 COAL COUNTY TREASURER $153.00 TAX REFUND
The next item on the agenda was to approve phone quotes for fuel for the week of December 17-23. Clerk Loudermilk read aloud the telephone quotes that were received as follows:
VENDOR GAS / GAL DIESEL / GAL (w/discount if applicable) (w/discount if applicable)
COALGATE FUELS 927-2197 1.87 2.29 KOUNTRY STORE 845-2652 2.04 2.39 RICK’S OIL 927-2266 2.28 2.50 TUPELO TRAVEL STOP 845-2360 ULD 2.59/ PR 2.69/ SP 2.79 2.49 OFF ROAD / 3.09 REG
Hensley made a motion to award the weekly bid to Coalgate Fuels for diesel and gasoline. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve the weekly blanket purchase orders for fuel. Lee seconded. Hensley, Lee and Jones approved the following:
District 1 – Kountry Store $1000 and TTS $1000 District 2 – Coalgate Fuel $2000 District 3 – Coalgate Fuel $2000 Sheriff’s office – Coalgate Fuel $500
Chairman Jones said he had contacted McCollum Construction for a quote for the roof replacement at the Health Department. He presented a drawing from them showing what the finished product would look like, but no quote has been received. Lee said project was bid and no one ever submitted a bid. He said Jeremy McNutt of MC Construction has looked at it and submitted a quote. He is ready to start it as soon as possible. Hensley made a motion to accept the quote from MC Construction for $64,500. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve road crossing permits for Valiant Midstream LLC in 8-2N-9E, between 8 & 9-2N-9E and 9 & 10-2N-9E. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve a 324a claim for a utility relocation service reimbursement for Vyve for the Dailey Woods Road project. Lee seconded. Hensley, Lee and Jones approved.
Jones said some of the employees in the courthouse have asked about closing the 26th and wanted to know what the other commissioners thought about it. Both Hensley and Lee said they did not see a problem with it. Hensley made a motion to close the courthouse the 26th , the day after Christmas. Lee seconded. Hensley, Lee and Jones approved.
The next item on the agenda was to discuss changing the meeting and bid opening date scheduled for December 26th , if the courthouse is closed. Hensley said the commissioners could still conduct the meeting and open bids with the courthouse being closed. Hensley made a motion to leave the meeting and bid opening as scheduled. Lee seconded. Hensley, Lee and Jones approved.
Lee said the Drug Court office, located in the north end of the District 2 shop building, has a leaking roof. He said it is an old shingled roof and will need to be replaced with either new shingles or a metal roof. He also said there is no heat in the building because the gas line was cut. Jones said the county would probably have to contact a plumber to fix the gas line, and asked if Drug Court still uses the building. Lee said he hasn’t noticed anyone there in quite some time. Jones suggested checking on it and going out for bids for the roof replacement after the first of the year.
The next item on the agenda was to discuss and take possible action regarding a quote from PEC to move an electric pole at the fair barn in the amount of $4980. Jones suggested waiting until the construction of the RV park to move the pole. He said he wants to make sure the placement is correct so it doesn’t have to be moved twice. No action was taken.
Hensley made a motion to go out for 6 month bids on concrete. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve a 2018-19 juvenile detention services agreement between Coal County and Sequoyah Enterprises for the Muskogee County Juvenile Detention Center. Lee seconded. Hensley, Lee and Jones approved.
Hensley made a motion to approve Resolution #2018-35, to declare surplus the following miscellaneous items for the sheriff’s office:
1997 Chevrolet 1500 (1GCEK19R5VE229422)
2006 Ford F150 4x4 (1FTRW14W36FB18320)
2007 Ford Crown Victoria (2FAFPT1W67X135566)
2007 Dodge Ram 1500 4x4 (1D7HU18217S250306)
2008 Dodge Charger (2B3KA43G98H255051)
Smith & Wesson semi-auto pistol 40 cal. Serial #PAY6915
Smith & Wesson semi-auto pistol 40 cal. Serial #PAY6329
Beretta semi-auto pistol 9mm Serial #B68283Z
Beretta semi-auto pistol 9mm Serial #L10986Z
Glock 20 10mm Serial #CCU279US - *note: retired to Tom Griffin, but not taken
off inventory
Element 19” flat screen TV Serial #D14002980013996
Loudermilk said the sheriff’s office requested to sell the cars by sealed bids, but will wait for a county auction to dispose of the guns. Lee seconded. Hensley, Lee and Jones approved.
Old Business:
Lee said he talked to Christian Harvell about the lights at the DHS building He said it would be $75 per fixture to change the lights to the new LED style, with a 5 year warranty, or $50 to leave the old style and change the ballasts, plus labor costs associated with either one. Hensley said it makes more sense to update lighting.
Lee said he would like to have an auction in the spring and get rid of a lot the junk vehicles behind the sheriff’s office and in the fenced area of the storage facility. Magby said some of the items are from old court cases, and they would have to get with the District Attorney’s office to get permission to get rid of it if the case has been settled.
Casey Russell said they have gotten the last implement in for the tractor the OSU office, so the USDA grant should be ready to close out now. Loudermilk said the grant funds were received last month.
Blue said he contacted Dale Frech with ACCO regarding the safety training for county employees. He said they recommend the barns have a safety meeting every month, and the courthouse once a quarter. He said the employees should receive 8 hours of training per year. Loudermilk asked about the sheriff’s office and how often they should receive training. Magby said they are required to have so many CLEET hours per year. Jones said he would like to look at the county’s safety award program and set a policy stipulating the eligibility of the awards. He said it is very discretionary now, and he feels it should be based on each employee’s status and if they attend trainings. There are currently no guidelines set. He said he would like to adopt a new policy the first of the year.
New Business:
Jones said the Board of County Commissioners has received a notice of tort claim from Robert W. Gray, Attorney at Law on behalf of his client, Rick Ellis. He said the notice has been forwarded to the District Attorney’s office and ACCO.
Jones said he would like to set certain guidelines for the installation of tin horns. He said he would like to have an agreement where the landowner has to pay for the tin horn and gravel if it is for access to private property. Lee said he is in a similar situation right now and has contacted the auditors, who recommended having the landowner purchase the horn and gravel and the county can install it as long as it’s in the right of way. Hensley said he thinks it should be left up to the commissioner of that district. Jones said the tort claim is regarding a landowner who the county has purchased and installed four tin horns for in the last two years and he is upset because he wanted a longer one. Jones said a policy would make it uniform throughout the county so that no one is receiving special treatment and all are treated the same.
Hensley made a motion to adjourn at 9:40 a.m. Lee seconded the motion. Hensley, Lee and Jones approved.
______________________________ _____________________________
Brock Jones, Chairman Michael Hensley Vice-chairman
_____________________________ ______________________________
Nick Lee, Member Attest: Eugina Loudermilk, County Clerk